REQUEST FOR PROPOSALS PHYSICAL SUPPLY – Natural Gas
The Town of Cochrane, (henceforth “the Client”) has retained Energy Associates Inc. as energy management consultant to assist in the evaluation of RFP responses and the supplier selection process. The purpose of this Request for Proposal (RFP) is for the purchase of firm, non-curtailable supply of natural gas to be delivered to facilities located in the Atco Gas South service territory. As a secondary goal, the Client wishes to obtain firm and competitively priced natural gas supply from a responder who is in good financial standing. Finally, the Client will utilize the responses from this RFP to establish a prequalified pool of Bidders for future natural gas transactions. Only those Bidders designated as being prequalified will be invited to bid on the Client’s natural gas requirements during the period of October 1, 2022 – December 31, 2024 with the option to extend the prequalification pool term by an additional 12 months (to December 31, 2025). During that time, the district has the right to secure fixed price natural gas contracts for terms up to December 31, 2030 from the prequalified pool of Bidders. Bidders that do not meet the prequalification requirements will not be permitted to bid on the district’s natural gas requirements during the period of October 1, 2022 – December 31, 2024/ December 31, 2025. The Client may dissolve the prequalification pool at any time with thirty days’ written notice to pool participants. For more details on the prequalification requirements, please see 2.8 – Evaluation of Criteria.
The current total annual normalized natural gas energy usage by the Client is approximately 21,000 GJ for 28 sites. Note: Sites and volumes are subject to change prior to the firm bid round. All participating Bidders will receive an updated final list for firm bid round purposes.
From Proposals received, the Client will select Bidders which shall be the standard for future orders under the terms of each Contract awarded by virtue of this RFP throughout the Term of such Contracts. The terms "RFP" and "Proposal" include any revisions, amendments or additional documents made thereto, pursuant to this RFP.
“Closing” Date/ Time:
Friday, October 7, 2022, at 15:00:00 MDT
The Towns electronic bidding system at Bids and Tenders https://cochrane.bidsandtenders.ca/Module/Tenders/en (the “Bidding System”). This will allow the Proponent to submit their proposal electronically through the Bidding System.
Greg Barsi, Manager, Corporate Properties Operations
Release of RFP
September 21, 2022
Deadline for Questions/ Clarifications
October 3, 2022
Indicative Pricing Date
October 6, 2022
Deadline to submit Bid (“Closing Date”)
October 7 2022
Contract Start Date
January 1, 2024
Determine Short List of Bidders
Bid Round #1 (if required)
Additional Bid Rounds (if required)
Once the Town has chosen a successful Proponent, awarded information will be posted on APC and bids&tenders. Proponents that have submitted a response will also receive an update through bids&tenders.